Describe the finished work

Specify the number of items, required formats, delivery dates, and what counts as completion. Distinguish the final deliverable from working files, rejected concepts, and earlier drafts. If the client needs editable source files, say so expressly. A short schedule showing who supplies material and who approves each stage is often more useful than a broad promise to finish quickly.

Give changes a process

Set out the included revisions and how extra work will be authorised. A request for a different concept may be more than a minor correction. Record changes to price, scope, and delivery dates before carrying them out. Name the person entitled to approve the work so conflicting comments from several team members do not create an uncertain instruction trail.

Address rights separately from delivery

Receiving a file does not automatically answer who owns its copyright. U.S. Copyright Office guidance distinguishes creators, rights owners, transfers, and works made for hire. The latter category has specific requirements and does not cover every commissioned project. Decide whether the client needs an assignment or a licence, then obtain suitable drafting for the intended arrangement.

Identify materials supplied by others

List stock photographs, fonts, music, templates, and client-provided content. Their licences can limit uses even when the freelancer owns the original contribution. Record who obtains permissions and whether costs are included. Ask about portfolio display, attribution, and reuse of existing tools. Avoid promising exclusive ownership of material whose rights belong to someone outside the agreement.

Connect payment to a workable ending

Specify invoices, due dates, expenses, and the effect of cancellation. Consider how partially completed work will be handled and which rights, if any, depend on payment. Do not assume an invoice alone changes previously agreed ownership terms. Keep approvals and delivery records together, and ask counsel to review important rights provisions under the law that applies to the project.

Keep this in mind

Your preparation list.

  • List deliverables and editable files separately.
  • Agree who approves changes and additional costs.
  • Distinguish a licence from an ownership transfer.
  • Record third-party materials and cancellation terms.

Reference points: U.S. Copyright Office, What Is Copyright? and Circular 30, Works Made For Hire. Reviewed September 30, 2026.

General information for U.S. readers. Local law and your circumstances determine the appropriate next step.